#How to insert comments in word 2010 how to#

Method One: Accept or Reject Edits Individually from within the Text You can accept or reject edits individually or all at once from within the text or from the ribbon by following any of the three methods below.

#How to insert comments in word 2010 how to#

Format changed with Track Changes How to Accept or Reject Track ChangesĮdits created with Track Changes must be accepted before they become part of your document. Track Changes will automatically display the change with your other markup if you have selected formatting in the Show Markup section of the Tracking group.įigure 9. Text replaced with Track Changes How to Change Formatting with Track Changesįormatting includes the font style, font size, font color, italics, bold font, underlining, superscripting and subscripting, indentations, alignment, and margins. The original text will appear with a strikethrough, and the replacement text will appear with an underline in the All Markup view.įigure 8. The insertion will appear with an underline in the All Markup view.įigure 7.

Place your cursor where you want to insert new text.

Text deleted with Track Changes How to Insert Text with Track Changes The deleted text will appear with a strikethrough in the All Markup view.įigure 6.

Select the Delete key on your keyboard.

Important note: The remaining sections show Track Changes in the All Markup view. I recommend displaying all comments and edits (i.e., insertions and deletions and formatting changes) and choosing Show Only Comments and Formatting in Balloons for most copyediting and proofreading work so that your insertions and deletions will appear in the text.

Select the Show Markup drop-down menu to choose what features Track Changes displays.

(D) Original displays the original version of the content without any edits or comments. (C) No Markup displays the edited version of the content without any visible edits or comments. Select that line to switch to Simple Markup. This view is best for most copyediting and proofreading work.Ī vertical line, like the one shown in Simple Markup (see figure 4), will appear on the left side of the screen indicating that a change was made in that location. (B) All Markup displays all edits and comments. If you want to see the edit, select the vertical line to switch to All Markup. Instead, a vertical line will appear in the left margin showing that a change was made in that location. However, edits are indicated by a vertical line in the left margin.įor example, if you delete a sentence, that sentence won’t appear on screen. (A) Simple Markup displays the edited version of the content without visible in-line edits. The options are (A) Simple Markup, (B) All Markup, (C) No Markup, and (D) Original.

Select the Display for Review drop-down menu to choose how edits and comments are displayed.

You can control how comments and edits appear by using the Display for Review and Show Markup menus in the Tracking group in the ribbon.

Select the Track Changes button again to turn off tracking.

The button will appear darker than the rest of the ribbon when Track Changes is turned on.

Select the Track Changes button in the Tracking group.

If you want to print your document together with your comments (along with any other markup made to your document), make sure Print Markup is selected and that you choose one of the options in the Document section.

If you want to print just your comments (along with any other markup made to your document), choose List of Markup in the Document Properties section (Word 2010) or Document Info section (later versions of Word).

The choices in this drop-down list allow you to specify exactly what it is you want to print.

Click the drop-down list immediately under the Settings label.

Word displays the Print portion of the File tab. If you are using Word 2010 or a later version, follow these steps instead:

(The first prints just the comments and other document markup, the second prints the document together with any comments and other document markup.) Using the Print What drop-down list, choose either List of Markup or Document Showing Markup.Follow these steps if you are using Word 2007: Word provides a variety of ways that your comments can appear when printed. If you've defined a group of comments in your document, you may want to print them at some time.